The Brief

In September 2022, The CQ University Village Festival hosted its 19th annual celebration of live music and culture against the beautiful backdrop of the Yeppoon beach and foreshore in central Queensland. For this year's instalment, to save time and the headache of managing so many stakeholders, event organisers Callan & Mark were after a more centralised way to book and manage their 15 strong talent lineup.

The Collaboration

After hearing of acta through a colleague, Callan & Mark reached out to the team and began the process of onboarding their roster. The platform provided event organisers Callan Buchold and Mark Steedman with direct, easy access and communication to talent, from household names and well-loved headliners The Choirboys, right through to showcasing new and local talent from the region.

In years gone by, it's been incredibly daunting to have to reach out to, communicate with, book and then manage 15 acts for the festival - Callan Bucholz (CQ University Events Coordinator)

Mark & Callan particularly loved acta’s ability to organise all their communications and bookings in one digital space, essential for an event of a festival-scale. They could invite teammates to access vital documents, making it easy to keep track of short-notice changes across the week. Run-sheets, changing set-times, and any other important updates across the festival region were all communicated from one simple and user-friendly interface.

A Successful Outcome

From initial booking enquiries, to contract-signing and invoicing, to event-day communications, acta assisted in the operation of the festival from start to finish, creating a tranquil atmosphere from which to enjoy the highly-anticipated community festival.

And since the event was run entirely by volunteers, using acta freed up more time for Mark & Callan to concentrate on the important stuff: connecting the community through a celebration of quality arts and music.

acta was a game changer for us. We were able to easily book and manage all of the talent for our festival, and the collaboration tools were a huge help - Mark Steedman (CQ University Events Coordinator)

Looking to book talent? We'd love to assist!

Register today for exclusive access to the industry's leading talent directory and booking platform – actaapp.com